Meeting
SPECIAL PROCEDURES FOR FINANCE COMMITTEE MEETING 
 
Attendance: In response to the State’s declaration of a Public Health Emergency, the Mayor’s Proclamation of Emergency, and the ban on public gatherings in excess of those permitted in the current Public Health Order, the Finance Committee meeting will be conducted virtually. 
 
Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. 
 
The video recording of this meeting will also remain available for viewing at any time on the City’s YouTube channel at https://www.youtube.com/user/cityofsantafe. Staff is available to help members of the public access pre-recorded meetings on-line at any time during normal business hours. Please call 955-6521 for assistance.

To join on Zoom:
  https://santafenm-gov.zoom.us/j/98067140591?pwd=VXBMbk51TUJVVG1hSElXNUdxVVIwZz09
Passcode: 294003

By phone:  346 248 7799  or 669 900 6833.
Webinar ID: 980 6714 0591
Passcode: 294003
 
Agenda: The agenda for the meeting will be posted at https://santafe.primegov.com/public/portal.

 
1.
CALL TO ORDER
 
2.
ROLL CALL
 
3.
APPROVAL OF AGENDA
 
4.
APPROVAL OF CONSENT AGENDA
 
5.
APPROVAL OF MINUTES
 
a.
Regular Finance Committee – February 1, 2021
 
6.
ACTION ITEMS: CONSENT
 
a.

Request for the Approval of a Budget Increase (BAR) for the purchase of four collection vehicles, in the Total Amount of $945,329; Rush Truck Center, & Bruckner’s Truck Sales via the Cooperative Education Services and Chalmers Ford via the Statewide Price Agreement; (Shirlene Sitton, ESD Division Director, sesitton@santafenm.gov, 955-2209

Committee Review:
Public Works and Utilities Committee: 2/8/2021
Finance Commitee: 2/15/2021
Governing Body 2/24/2021
 
b.

Request for the Approval for the purchase of four collection vehicles, in the Total Amount of $945,329; Rush Truck Center, & Bruckner’s Truck Sales via the Cooperative Education Services and Chalmers Ford via the Statewide Price Agreement; (Shirlene Sitton, ESD Division Director, sesitton@santafenm.gov, 955-2209)

Committee Review:
Public Works and Utilities Committee 2/8/2021
Finance Committee: 2/15/2021
Governing Body: 2/24/2021
 
c.

Request approval for the use of the 2018 NMGRT reallocation of $322,190 capital funds from the GCCC Mezzanine project within Public Works for the purchase of a replacement street sweeper for the Streets Division (Thomas Martinez, Interim Transit Director Streets Division, tamartinez@santafenm.gov, (505) 955-2402).

Committee Review:
Public Works and Utilities Committee: 02/08/21
Finance Committee: 02/15/21
Governing Body:  02/24/21
 
d.
Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $250,000 in FY21 to Wildland Fire Operations including 15 Temporary Seasonal Wildland Employees.   (Brian Moya, Assistant Fire Chief, bjmoya@santafenm.gov, 955-3111.)

Committee Review:
Finance Committee: 02/15/2021
Quality of Life Committee: 02/17/2021
Governing Body: 02/24/2021


 
 
e.
Request for approval of a Budget Adjustment Resolution (BAR) in the amount of $62,000 FY21 to fund the Consultant Team that will facilitate the Culture, History, Art, Reconciliation, and Truth (CHART) process.   (Pauline Kamiyama, Arts and Culture, pkkamiyama@santafenm.gov, 505-955-6653 and  Kristine Mihelcic, Director of Public Engagement kmmihelcic@santafenm.gov , 505-955-6949.
 
f.
Consideration of Bill No. 2021-2:  An Ordinance Approving Global Management Performance Contract with Dalkia Energy Solutions, LLC, Subject to City Council Approval of a Separate Financing Transaction to Finance the Cost of the Global Management Performance Contract.  (Mayor Alan Webber, Councilor Lindell and Councilor Rivera) (Brad Fluetsch, City of Santa Fe Cash and Investment Manager, bjfluetsch@santafenm.gov, 955-6885)

Committee Review:
Public Works and Utilities Committee: 01/25/21
Governing Body (Request to Publish): 01/27/21
Finance Committee: 02/15/21
Governing Body (Public Hearing): 02/24/21 

 
 
g.
Consideration of Bill No. 2021-3:  An Ordinance Accepting Investment Grade Audit Report and Approving Energy Savings Performance Contract with Yearout Energy Services, LLC, Subject to City Council Approval of a Separate Financing Transaction to Finance the Cost of the Energy Savings Performance Contract.   (Mayor Alan Webber, Councilor Lindell and Councilor Rivera)(Brad Fluetsch, City of Santa Fe Cash and Investment Manager,  bjfluetsch@santafenm.gov, 955-6885)

Committee Review:
Public Works and Utilities Committee: 01/25/21
Governing Body (Request to Publish): 01/27/21
Public Works and Utilities Committee: 02/08/21
Finance Committee: 02/15/21
Governing Body (Public Hearing): 02/24/21 
 
h.
Consideration of Bill No. 2021-4:  An Ordinance Approving Lease-Purchase Agreement and Escrow Agreement with Sterling National Bank for the Purpose of Financing the Installation of Energy Efficiency Measures in City Facilities Pursuant to the Energy Savings Performance Contract with Yearout Energy Services, LLC and the Global Management Performance Contract with Dalkia Energy Solutions, LLC.  (Mayor Alan Webber, Councilor Lindell and Councilor Rivera) (Brad Fluetsch, City of Santa Fe Cash and Investment Manager, bjfluetsch@santafenm.gov, 955-6885)

Committee Review:
Public Works and Utilities Committee: 01/25/21
Governing Body (Request to Publish): 01/27/21
Public Works and Utilities Committee: 02/08/21
Finance Committee: 02/15/21
Governing Body (Public Hearing): 02/24/21 


 
 
i.
Request Approval of Professional Services Contract with Santa Fe Conservation Trust for the development of a Safe Routes to School Program not to exceed $293,406 funded by a Federal Transportation Alternative Program Grant. (MUNIS Contract #3202481) (Melissa McDonald, Acting Parks Division Director,
(505) 955-2105, mamcdonald@santafenm.gov) (Erick Aune, Santa Fe MPO Senior Planner, (505) 955-6664, ejaune@santafenm.gov)


Committee Review
Finance Committee – 02/15/2021
Public Works & Utilities Committee – 02/22/2021
Governing Body – 02/24/2021

 
 
j.

Request for Approval of Amendment #1 to Original Service Contract 20-0263 with FacilityBUILD, Inc to Increase Compensation in the Amount of $445,000 for Design/Build Services on a New Restroom in Downtown Santa Fe. (Curt E. Temple, Facilities Division Project Administrator, cetemple@santafenm.gov, 505-795-2439)

Committee Review:
Public Works and Utilities Committee: 02/08/2021
Finance Committee: 02/15/2021
Governing Body: 02/24/2021
 
k.

Request for the Approval of the Purchase of Two Automated Side Load Collection Vehicles in the Total Amount of $743,982 for Residential Recycling and Waste Collection Services; Rush Truck Center via the Cooperative Education Services. (Shirlene Sitton, ESD Division Director, sesitton@santafenm.gov, 955-2209

Committee Review:
Public Works and Utilities Committee 2/8/2021
Finance Committee 2/15/2021
Governing Body 2/24/2021
 
l.

Request for the Approval of Amendment No. 1 to MOA with the Santa Fe County in the Total Amount of $0 for the jointly funded SF Film Office. (Santa Fe County and Randy Randall, TSF Executive Director, rrandall@santafenm.gov, 955-6209)

Committee Review:
Public Works and Utilities Committee: 02/08/2021
Finance Committee: 02/15/2021
Governing Body: 02/24/2021

 

 
m.
Consideration of Resolution No. 2021-__: A Resolution Designating the First Monday in March as “COVID-19 Memorial Day” in Remebrance of Those Who Have Lost Their Lives and in Honor of Those Who Continue to Suffer From the Impact of the Virus; and Urging Residents to Continue Taking PReventative Measures to Mitigate the Spread of the Virus. (Mayor Webber, Councilor Villarrreal, Councilor Rivera) (Jesse Guillen, Legislative Liaison; jbguillen@santafenm.gov, 955-6518)

Committee Review:
Finance Committee: 2/15/21
Quality of Life Committee: 2/17/21
Governing Body: 2/24/21
 
n.
Consideration of Resolution No. 2021-__: A Resolution Requesting Approval of Second Quarter Budget Amendments for Fiscal Year 2020-2021. (Andy Hopkins, Principal Budget Analyst: ajhopkins@santafenm.gov, 955-6177)

Committee Review:
Finance Committee: 2/15/21
Governing Body: 2/24/21
 
o.
CONSIDERATION OF RESOLUTION NO. 2021-____.  (Councilor Vigil Coppler, Councilor Garcia, and Councilor Villarreal)
A Resolution Requiring Governing Body Approval Prior to Announcing the Availability of Any City-Owned Land, Buildings, or Other Real Property for Sale.  (Andrea Salazar, Assistant City Attorney; asalazar@santafenm.gov, 955-6303 and Rich Brown, Economic and Community Development Director, rdbrown@santafenm.gov, 955-6625)

COMMITTEE REVIEW: 
Public Works and Utilities Committee: 02/8/21
Governing Body: 02/10/21
Finance Committee: 2/15/21
Governing Body: 2/24/21
 
7.
PRESENTATION
 
a.
Presentation
a. Benefits Presentation (Ashley Barela, Assistant human Resources Director, ambarela@santafenm.gov, 955-6517, Bernadette Salazar, Human Resources Director, bjsalazar@santafenm.gov, 955-6591, AON Representative.

COMMITTEE REVIEW: 
Finance Committee: 02/15/2021
Public Works and Public Utilities: 02/22/2021
 
 
8.
MATTERS FROM STAFF
 
9.
MATTERS FROM THE COMMITTEE
 
10.
MATTERS FROM THE CHAIR
 
11.
NEXT MEETING: March 01 2021
 
12.
ADJOURN
 
Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date.