Meeting

AGENDA

REGULAR MEETING OF
THE GOVERNING BODY
March 08, 2023 5:00 PM
COUNCIL CHAMBERS, CITY HALL
200 LINCOLN AVENUE

PROCEDURES FOR GOVERNING BODY MEETING

Viewing: Members of the public may view the meeting through the Government Channel on Comcast Channel 28 and Comcast HD928 or may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers.

The video recording of this and all past meetings of the Governing Body will also remain available for viewing at any time on the City’s YouTube channel at https://www.youtube.com/user/cityofsantafe. Staff is available to help members of the public access pre-recorded Governing Body meetings on-line at any time during normal business hours. Please call 955-6521 for assistance.

Radio Broadcast: The meeting can be heard on radio station KSFR 101.1.

Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal until 1 p.m. the day of the meeting.

Live Public Comment: Members of the public may provide public comment in person during Petitions from the Floor, Public Comment, Final Action on Legislation, or Public Hearings.

Virtual Public Comment: To provide public comment during Petitions from the Floor, Public Comment, Final Action on Legislation, or Public Hearings virtually, you must join the Zoom meeting by internet or phone, as follows:
Internet: To join the Zoom meeting on the internet using a computer, laptop, smartphone, or tablet, use the following link: https://santafenm-gov.zoom.us/j/85094269932.
Attendees should use the “Raise Hand” function to be recognized by the Mayor to speak at the appropriate time.
Phone: To join the Zoom meeting using a phone, use the following phone numbers and Webinar ID: US: 1 (346) 248-7799 - Webinar ID: 850 9426 9932
Phone attendees should press *9 to use the “Raise Hand” function to be recognized by the Mayor to speak at the appropriate time.

The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal.

1.	CALL TO ORDER

PLEDGE OF ALLEGIANCE

Councilor Lee Garcia

SALUTE TO THE NEW MEXICO FLAG

Councilor Chavez

INVOCATION AND REMEMBRANCES

Councilwoman Villarreal

5.	ROLL CALL

6.	APPROVAL OF AGENDA

7.	APPROVAL OF CONSENT AGENDA

PRESENTATIONS

a.	Audit Update for FY21. (Emily Oster, Finance Director: [email protected], 505-629-3411)

Mortgage Assistance Program for City First Responders (Alexandra Ladd, Affordable Housing Director: [email protected], 505-955-6346)

ACTION ITEMS: CONSENT AGENDA

Request for Approval of the January 25, 2023 Regular Governing Body Meeting Minutes. (Geralyn Cardenas, Assistant City Clerk: [email protected]; 505-955-6519)

Committee Review:
Governing Body: 03/08/2023

Request for Approval of the January 30, 2023 Special Governing Body Meeting Minutes. (Geralyn Cardenas, Assistant City Clerk: [email protected]; 505-955-6519)

Committee Review:
Governing Body: 03/08/2023

Request for Approval of Liquor Hearing Officer’s Recommendation to Approve the Request from Li Good Luck LLC, for a Restaurant A (Beer & Wine) Liquor License with On-Premises Consumption Only, to be Located at Chows Asian Bistro, 720 St. Michaels Drive, #Q. (Alexandria Mares, Marketing & Special Events Coordinator: [email protected], 955-6520)

Committee Review:
Liquor Hearing: February 21, 2023
Governing Body: March 8, 2023

Request for Approval of Liquor Hearing Officer’s Recommendation to Approve the Request from Warpspeed Dreams, LLC, for a Restaurant A (Beer & Wine) Liquor License with On-Premises Consumption Only, to be Located at Cakes Cafe, 227 Galisteo Street. (Alexandria Mares, Marketing & Special Events Coordinator: [email protected], 505-955-6520)

Committee Review:
Liquor Hearing: 02/21/2023
Governing Body: 03/08/2023

Request for Approval of Amendment No. 1 to the Affordable Housing Trust Fund (AHTF) Contract Item #22-0074 with Community Solutions International Inc., dba Vincent’s Legacy to Extend the Term Through June 30, 2024. (Cody Minnich, Project Manager, [email protected], 505-955-6574).

Committee Review:
Finance Committee: 02/27/2023
Quality of Life: 03/01/2023
Governing Body: 03/08/2023

Request for Approval of Amendment No. 5 to Item #20-0027 with B&D Industries to Extend the Term through June 30, 2023 with No Corresponding Increase in Cost. (Tim Farrell, Public Works/Facilities Division, Property Development Manager; [email protected], 505-490-1659)

Committee Review:
Public Works and Utilities Committee: 02/20/2023
Finance Committee: 02/27/2023
Governing Body: 03/08/2023

Request for Approval of Amendment No.1 to the NV5 Inc On-Call Professional Services Agreement Item# 20-0511 Increasing the Compensation by $2,000,000 for the Total Amount of $3,000,000 Exclusive of NMGRT. (Romella Glorioso-Moss, [email protected], 505-955-6623)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request for the Approval of Amendment No. 1 to the Professional Services Agreement 19-0572 with Bohannan Huston Inc, Increasing Compensation in the Amount of $500,000 for a Total Amount of $1,000,000 for Engineering Design Services for Public Works Department. (Romella Glorioso-Moss, Capital Projects Manager, [email protected], 505-955-6623)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request for Approval of General Services Contract with Certified Folder Display in the Total Amount of $ 218,212.52 for Distribution of the Official Santa Fe Visitors Guide for Tourism Santa Fe for a Four Year Term FY23 –FY27. (Randy Randall, [email protected] and 505-955-6209).

Committee Review:
Finance Committee: 02/27/2023
Quality of Life Committee: 03/01/2023
Governing Body Committee: 03/08/2023

Request the Approval of General Services Contract with B&D Industries, Inc., ITB #23/12/B for Miscellaneous City-Wide On-Call Electrical Services for Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Therese Martinez, Facilities Division Project Administrator, [email protected], 505-955-5937; Sam Burnett, Facilities Division Director, [email protected], 505-795-2491).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with Bransford Electric, LLC, ITB #23/12/B for Miscellaneous City-Wide On-Call Electrical Services for Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Therese Martinez, Facilities Division Project Administrator, [email protected], 505-955-5937; Sam Burnett, Facilities Division Director, [email protected], 505-795-2491).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with Great Western Electrical, Inc., ITB #23/12/B for Miscellaneous City-Wide On-Call Electrical Services for Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Therese Martinez, Facilities Division Project Administrator, [email protected], 505-955-5937; Sam Burnett, Facilities Division Director, [email protected], 505-795-2494).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with AnchorBuilt Construction, ITB #23/10/B for Miscellaneous City-Wide On-Call General Contracting Services for City Facilities in an Amount Not to Exceed $1,000,000 Per Year Including NMGRT. (Joshua Bohlman, Facilities Division Project Administrator, 505-955-5932; Sam Burnett, [email protected], 505-955-5933).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with First Mesa Construction, ITB #23/10/B for Miscellaneous City-Wide On-Call General Contracting Services for City Facilities in an Amount Not to Exceed $1,000,000. (Joshua Bohlman, [email protected], 505-955-5932; Sam Burnett, [email protected], 505-955-5933).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Service Contract with Steamatic, ITB #23/10/B for Miscellaneous City-Wide On-Call General Contracting Services for City Facilities in an Amount Not to Exceed $1,000,000. (Joshua Bohlman, Facilities Division Project Administrator, [email protected], 505-955-5932, Sam Burnett, Facilities Division Director, [email protected], 505-955-5933).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of a General Services Contract with Cassidy’s Landscaping, ITB #23/18/B for Miscellaneous City-Wide On-Call Landscaping Services for City Facilities in a Total Amount of $500,000 Per Year Including NMGRT . (Joshua Bohlman, Facilities Project Administrator, [email protected], 505-955-5932, Sam Burnett, Facilities Division Director, [email protected], 505-955-5933)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with Franco’s Trees, ITB #23/18/B for Miscellaneous City-Wide On-Call Landscaping Services for City Facilities in an Amount Not to Exceed $500,000. (Joshua Bohlman, Facilities Project Administrator, [email protected], 505-955-5932, Sam Burnett, Facilities Division Director, [email protected], 505-955-5933).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with Santa Fe Curb Appeal, ITB #23/18/B for Miscellaneous City-Wide On-Call Landscaping Services for City Facilities in an Amount Not to Exceed $500,000. (Joshua Bohlman, Facilities Project Administrator, [email protected], 505-955-5932, Sam Burnett, Facilities Division Director, [email protected], 505-955-5933)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with AnchorBuilt, Inc., ITB #23/13/B for Miscellaneous City-Wide On-Call Plumbing Services for City Facilities; in an Amount Not to Exceed $1,000,000. (Caryn Grosse, PMP, Facilities Project Administrator Sr., [email protected], 505-955-5938, Sam Burnett, Facilities Division Director, [email protected], 505-955-5933).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with B&D Industries, Inc., ITB #12/13/B for Miscellaneous City-Wide On-Call Plumbing Services for City Facilities; in an Amount Not to Exceed $1,000,000. (Caryn Grosse, PMP, Facilities Project Administrator Sr., [email protected], 505-955-5938, Sam Burnett, Facilities Division Director, [email protected], 505-955-5933)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request Approval of General Services Contract with Keers, Inc for Miscellaneous On-Call Remediation Services for City Facilities in the Total Amount of $250,000 Including NMGRT. (Sam Burnett, [email protected], 505-955-5933).

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request for Approval for an On-Call Contract to Franco’s Trees and Landscaping, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: [email protected], 505-955-6840 and Scott Overlie, Project Administrator: [email protected], 505-231-6194)

Committee Review:
Finance Committee: 02/27/2023
Public Works and Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request for Approval for an On-Call Contract to Daniel’s Landscaping and Construction, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: [email protected], 505-955-6840 and Scott Overlie, Project Administrator: [email protected], 505-231-6194)

Committee Review:
Finance Committee: 02/27/2023
Public Works and Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request for Approval for an On-Call Contract to Seeds of Wisdom, LLC, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: [email protected], 505-955-6840 and Scott Overlie, Project Administrator: [email protected], 505-231-6194)

Committee Review:
Finance Committee: 02/27/2023
Public Works and Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request for Approval for an On-Call Contract to Proscape Landscape Management, LLC, ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: [email protected], 505-955-6840 and Scott Overlie, Project Administrator: [email protected], 505-231-6194)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

Request for Approval for an On-Call Contract to High Desert Landscape Maintenance, Inc., ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: [email protected], 505-955-6840 and Scott Overlie, Project Administrator: [email protected], 505-231-6194)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

aa.

Request for Approval for an On-Call Contract to Cassidy’s Landscaping, Inc., ITB #23/27/B for City-Wide Services for City Parks and Open Space in an Amount Not to Exceed $1,000,000 Per Year, Including NMGRT and Shall Not Exceed $4,000,000 for Four Years. (Melissa McDonald, Parks and Open Space Division Director: [email protected], 505-955-6840 and Scott Overlie, Project Administrator: [email protected], 505-231-6194)

Committee Review:
Finance Committee: 02/27/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 03/08/2023

ab.

Request for Approval of a Lease Agreement Between Marcy Ventures, LLC, for 119 & 123 E. Marcy Street, First Year Monthly Rent is $16,088.33 with an Initial Term of 5 Years, from March 9, 2023 through March 8, 2028. (Terry Lease, Asset Development Manager: [email protected], 505-629-2206)

Committee Review:
Finance Committee: 02/27/2023
Economic Development Advisory Committee: 03/1/2023
Quality of Life Committee: 03/01/2023
Public Works & Utilities Committee: 03/06/2023
Governing Body: 3/08/2023

ac.

Request for Approval of Findings of Fact and Conclusions of Law for Case #2021-4648 in the Matter of A General Plan Amendment for Property Located at 3600 South Meadows Road, which the Governing Body Approved at the February 8, 2023 Regular Meeting. (Dan Esquibel, Case Manager, [email protected], 505-955-6587)

Committee Review:
Governing Body: 03/08/2023

ad.

Request for Approval of Findings of Fact and Conclusions of Law for Case #2021-4649 in the Matter of a Rezoning of Property Located at 3600 South Meadows Road, which the Governing Body Approved at the February 8, 2023 Regular Meeting. (Dan Esquibel, Case Manager, [email protected], 505-955-6587)

Committee Review:
Governing Body: 03/08/2023

ae.

Request for Approval of Findings of Fact and Conclusions of Law for Case #2021-4650 in the Matter of A General Plan Amendment for Property Located at 3740 South Meadows Road, which the Governing Body Approved at the February 8, 2023 Regular Meeting. (Dan Esquibel, Case Manager, [email protected], 505-955-6587)

Committee Review:
Governing Body: 03/08/2023

af.

Request for Approval of Findings of Fact and Conclusions of Law for Case #2021-4651 in the Matter of A Rezoning of Property Located at 3740 South Meadows Road, which the Governing Body Approved at the February 8, 2023 Regular Meeting. (Dan Esquibel, Case Manager, [email protected], 505-955-6587)

Committee Review:
Governing Body: 03/08/2023

ag.

Request for Approval of Findings of Fact and Conclusions of Law for Case #2021-5618 in the Matter of Adopting a Master Plan for Property Located at 3600 and 3740 South Meadows Road, which the Governing Body Approved at the February 8, 2023 Regular Meeting. (Dan Esquibel, Case Manager, [email protected], 505-955-6587)

Committee Review:
Governing Body: 03/08/2023

ah.

CONSIDERATION OF RESOLUTION NO. 2023-____. (Councilor Romero-Wirth, Councilwoman Villarreal, Councilor Chavez, Councilor Rivera, Councilor Cassutt, Councilor M. Garcia and Mayor Webber)
A Resolution Directing the City Manager to Take Next Steps Based on Some of the Recommendations of the CHART Report. (Erin McSherry, City Attorney, [email protected], 505-955-6512)

Committee Review
Governing Body (Introduced): 02/08/2023
Quality of Life Committee: 02/15/2023
Finance Committee: 02/27/2023
Public Works/Utilities: 03/06/2023
Governing Body: 03/08/2023

ai.

CONSIDERATION OF RESOLUTION NO. 2023-____. (Mayor Webber)
A Resolution in Support of Governor Lujan Grisham’s Call to Pass Gun Reforms, Including a Ban on the Sale of Assault Weapons. (John Blair, City Manager: [email protected], 505-955-6521)

Committee Review:
Governing Body (Introduction) (Removed from Agenda): 01/25/2023
Governing Body (Introduction): 02/08/2023
Public Works and Utilities; 03/06/2023
Governing Body: 03/08/2023

10.

ACTION ITEMS: DISCUSSION AGENDA

Request for the Approval of a Budget Adjustment Resolution (BAR) in the Amount of $82,000 from Road Impact Fees to Capital Improvements Project Bishops Lodge Road Reconstruction. (Romella Glorioso Moss,[email protected], (505) 955-6623)

Committee Review:
Public Works and Utilities Committee: 3/06/2023
Governing Body: 03/08/2023

Request for the Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $157,218 from Road Impact Fees to Capital Improvements Project Arroyo De Los Chamisos Crossing. (Romella Glorioso-Moss, [email protected], (505) 955-6623).

Committee Review:
Public Works and Utilities Committee: 3/06/23
Governing Body: 03/08/2023

Approval of a Budget Adjustment Resolution (BAR) in the Amount of $200,000 to put NMDOT funding for the Engineering Design of CIP No. 868-A Sandoval Street and Montezuma Avenue intersection Improvements Project into FY23 Budget. (Romella Glorioso-Moss, [email protected], (505) 955-6623).

Committee Review:
Public Works and Utilities Committee: 3/06/23
Governing Body: 03/08/2023

11.	MATTERS FROM THE CITY MANAGER

12.	MATTERS FROM THE CITY ATTORNEY

13.	MATTERS FROM THE CITY CLERK

14.	COMMUNICATIONS FROM THE GOVERNING BODY

15.

INTRODUCTION OF LEGISLATION

CONSIDERATION OF A BILL 2023-12 (Mayor Alan Webber)
A Bill Approving the Sale of a City-Owned Commercial Condominium and Improvements Located At 500 Market Street Within the City and County of Santa Fe, New Mexico, to State Properties of New Mexico, LLC., for an Amount 1.5% Above the Appraised Value. (Terry Lease, Asset Development Manager: [email protected])

Committee Review:
Governing Body (Introduction): 03/08/2023
Governing Body (Public Comment): 03/29/2023
Public Works and Utilities Committee: 04/10/2023
Finance Committee: 04/17/2023
Governing Body (Public Hearing): 04/26/2023

16.	PETITIONS FROM THE FLOOR

17.

PUBLIC COMMENT ON BILLS (FIRST PUBLIC COMMENT, NO ACTION)

CONSIDERATION OF BILL NO. 2023-11 (Councilor Carol Romero-Wirth)
A Bill Amending the Election and Political Campaign Codes, Sections 1 Through 3, of Chapter 9 1987 SFCC; Updating Definitions and Responsibilities Consistent with State Law; Creating a Single Section of Common Definitions for the Campaign Code and the Public Campaign Finance Code; Removing Section 9-2.4 Regarding a Candidate Written Acknowledgment of Familiarity with Campaign Code; Removing the Requirement in Section 9-2.5 to Post a Phone Number on Campaign Materials; Amending Section 9-2.6 to Incorporate the Previously Amended Definition of Independent Expenditure; Amending Section 9-2.7 to Remove the Requirement to Identify a Specific Candidate or Ballot Question in Political Committee Disclosures; Updating the Finance Reporting Schedule in Section 9-2.10; Expressly Permitting Electronic Contributions in Section 9-3.12; and Replacing All References ff “Participating Candidate” with “Publicly Financed Candidate”. (Kristine Bustos Mihelcic, City Clerk: [email protected]; 505-955-6521)

Committee Review:
Public Works & Utilities Committee (Introduction): 03/06/2023
Governing Body (Public Comment): 03/08/2023
Ethics and Campaign Review Board: 03/09/2023
Finance Committee: 03/13/2023
Quality of Life Committee: 03/15/2023
Governing Body (Public Hearing): 03/29/2023

18.

FINAL ACTION ON LEGISLATION (PUBLIC HEARING)

CONSIDERATION OF BILL NO. 2023-8. ADOPTION OF ORDINANCE NO. 2023-____. (Mayor Webber)
An Ordinance Amending Section 14-6.2(I) to Permit Cannabis Retailers Wholly Owned by a Tribe Within Four Hundred (400) Feet of Another Retailer if the Other Retailer Initiates its Application for a Cannabis Retail License After the Retailer Wholly Owned by a Tribe. (Pat Feghali, Assistant City Attorney: [email protected], 955-6501)

Committee Review:
Governing Body (Introduced): 01/11/2023
Governing Body (Public Comment): 01/25/2023
Planning Commission: 02/02/2023
Public Works and Utilities Committee: 02/06/2023
Governing Body (Public Hearing): 03/08/2023

CONSIDERATION OF BILL NO. 2023-9. ADOPTION OF ORDINANCE NO. 2023-____. (Mayor Webber, Councilor Lindell, Councilor Cassutt and Councilor Romero-Wirth)
A Bill Approving a Lease Agreement Between the City Of Santa Fe and Specifica, LLC, for the Lease of City-Owned Building and Improvements Located At 500 Market Street within the Railyard Within the City And County of Santa Fe, New Mexico to Expand Its Biotechnological Company. (Terry Lease, Asset Development Manager, [email protected], (505) 629-2206)

Committee Review:
Governing Body (Introduced): 01/25/2023
Governing Body (Public Comment): 02/08/2023
Quality of Life: 02/15/2023
Public Works and Utilities: 02/20/2023
Economic Development Advisory Committee: 03/01/2023
Finance Committee: 02/27/2023
Governing Body (Public Hearing): 03/08/2023

19.	PUBLIC HEARINGS

20.

APPOINTMENTS

Santa Fe Public Library Board

Rebecca Phillips – Reappointment – Term Ending 7/2023
Marie Schow – Reappointment – Term Ending 7/2023
Elizabeth Alarid – Reappointment – Term Ending 7/2024
Brecken Larson – Reappointment – Term Ending 7/2024

21.	ADJOURN

Closed captions are provided for this meeting. Persons with disabilities in need fo additional accommodations, contact the City Clerk’s office at 505-955-6521, five (5) working days prior to meeting date.

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