Meeting  
Santa Fe Seal AGENDA REGULAR MEETING OF
THE GOVERNING BODY
November 08, 2023 5:00 PM
COUNCIL CHAMBERS, CITY HALL
200 LINCOLN AVENUE
 
 
PROCEDURES FOR GOVERNING BODY MEETING
 
Viewing: Members of the public may view the meeting through the Government Channel on Comcast Channel 28 and Comcast HD928 or may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers.
 
The video recording of this and all past meetings of the Governing Body will also remain available for viewing at any time on the City’s YouTube channel at https://www.youtube.com/user/cityofsantafe. Staff is available to help members of the public access pre-recorded Governing Body meetings on-line at any time during normal business hours. Please call 955-6521 for assistance.
 
Radio Broadcast: The meeting can be heard on radio station KSFR 101.1.
 
Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal until 5 p.m. the day before the meeting.

Live Public Comment: Members of the public may provide public comment in person during Petitions from the Floor, Public Comment, Final Action on Legislation, or Public Hearings.

Virtual Public Comment: To provide public comment during Petitions from the Floor, Public Comment, Final Action on Legislation, or Public Hearings virtually, you must join the Zoom meeting by internet or phone, as follows:
Internet: To join the Zoom meeting on the internet using a computer, laptop, smartphone, or tablet, use the following link: https://santafenm-gov.zoom.us/j/85769286314

Attendees should use the “Raise Hand” function to be recognized by the Mayor to speak at the appropriate time.
Phone: To join the Zoom meeting using a phone, use the following phone numbers and Webinar ID: US: 1 (719) 359-4580 - Webinar ID: 857 6928 6314
Phone attendees should press *9 to use the “Raise Hand” function to be recognized by the Mayor to speak at the appropriate time.
The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal.
 
1.
CALL TO ORDER
 
2.
PLEDGE OF ALLEGIANCE
 
Councilor Lee Garcia
 
3.
SALUTE TO THE NEW MEXICO FLAG
 
Councilor Chavez
 
4.
INVOCATION AND REMEMBRANCES
 
Councilwoman Villarreal
 
5.
ROLL CALL
 
6.
APPROVAL OF AGENDA
 
7.
APPROVAL OF CONSENT AGENDA
 
8.
PRESENTATIONS                                                                                                     
 
a.
Audit Update (Emily K. Oster, Finance Director, [email protected]) 
 
b.
Midtown Redevelopment Progress Report (Rich Brown, Community Development Director, [email protected]; 505. 955-6625; Daniel Hernandez, Proyecto Project Management, [email protected]; Regina Wheeler, Director, Public Works, [email protected]; Manjeet Ranu, WSP/Infrastructure Management [email protected]).
 
 
9.
ACTION ITEMS: CONSENT AGENDA                                                                                                              
 
a.
Request for Approval of the October 25, 2023 Regular Governing Body Meeting Minutes.  (Geralyn Cardenas, Interim City Clerk: [email protected])

Committee Review:
Governing Body:  11/08/2023
 
b.
Request for Approval to Purchase Two (2) 2024 Vactor 2115i/2025 Freightliner 114SD Chassis Trucks from Pete’s Equipment Inc. for the Wastewater Management Division, Collections Section in the Total Amount of $1,151,999.70. (Ben Sandoval, Collections Manager, [email protected])
 
  1. Request for Approval of a Budget Adjustment Amendment (BAR) in the Amount of $1,152,000 from the WWMD Cash Fund.
     
Committee Review
Public Works and Utilities Committee: 10/23/2023
Finance Committee: 10/30/2023
Governing Body: 11/8/2023
 
c.
Request Approval of Amendment No. 1 to General Services Agreement Item #23-0099 with B&D Industries, Inc. for Miscellaneous On-Call Plumbing and HVAC Services, to Increase the Compensation by $1,000,000 for a New Contract Amount of $2,000,000 Excluding NMGRT, and to Extend the Term through June 30, 2025. (Caryn Grosse, PMP, Project Administrator Sr.: clgrosse@santafenm)

Committee Review
Public Works & Utilities Committee: 10/23/2023
Finance Committee: 10/30/2023
Governing Body: 11/08/2023
 
d.
Request for Approval of the New Mexico Department of Finance & Administration Certification for Allocation 23-ZH5048-81 in the Amount of $375,000 for the Hiring of Law Enforcement/Support Positions at the Santa Fe Police Department for FY24. (Ben Valdez, Deputy Chief of Police, [email protected])
 
  1. Request for Approval of a Budget Adjustment Resolution in the Total Amount of $375,000 from the NM Department of Finance and Administration Fund to the Police Salaries Fund. 

Committee Review:
Finance Committee: 10/30/2023
Quality of Life Committee: 11/01/2023
Governing Body Committee: 11/08/2023

 
 
e.
Request for Approval of General Services Agreement with HEI Incorporated for Security Camera and Access Control System Upgrade in the Total Amount of $168,466.53 through October 31, 2024. (Eric Candelaria, ITT Department Director, [email protected]; Larry Worstell, Infrastructure Manager, [email protected]; Joseph Abeyta, Project Manager, [email protected])

Committee Review
Finance Committee 10/30/23
Quality of Life Committee 11/01/23
Governing Body 11/08/23
 
 
f.
Request for Approval of a Professional Services Agreement with Moss Adams, LLP in the Amount of $698,133 Including Applicable Gross Receipts Tax for Internal Audit Services for the City of Santa Fe. (Layla Archuletta-Maestas, Deputy City Manager, [email protected])

Committee Review: 
Finance Committee: 10/30/2023
Quality of Life: 11/01/2023
Governing Body: 11/08/2023
 
 
g.
Request for Approval of Information Technology Agreement with Conduent State & Local Solutions Inc. for Parking Citation Administration in the Total Amount of $158,508.00 including NMGRT through September 1, 2024. (Steve Kaspan, Parking Division Director, [email protected])

Committee Review: 
Finance Committee – 10/30/2023
Public Works & Utilities Committee – 11/06/2023
Governing Body – 11/08/2023
 
 
h.
Request for Approval of Professional Services Agreement with Santa Fe Engineering Consultants LLC for Engineering Services in the Total Amount of $2,195,860.00 including NMGRT for Four Years. (Romella Glorioso-Moss, PW Capital Projects Manager, [email protected])

Committee Review: 
Finance Committee: 10/30/2023
Public Works & Utilities Committee: 11/06/2023
Governing Body: 11/08/2023
 
i.
Request for Approval of Amendment No. 4 to Lease Agreement Item #19-0872 with Santa Fe Recovery Center to Extend the Lease to November 1, 2024. (Lee Logston, Midtown Asset Development Manager: [email protected])

Committee Review:
Finance Committee: 10/30/2023
Economic Development Advisory Committee: 11/01/2023
Quality of Life Committee: 11/01/2023
Governing Body: 11/08/2023

 
 
j.
Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $1,148,000 from GRT in Excess of Budgeted Estimates and Available Fund Balances to Fund Retention Incentives in an Amount Equivalent to $1,000 per City Employee. (Bernadette Salazar, HR Department Director, [email protected]; Andy Hopkins, Budget Officer, [email protected])

Committee Review
Finance Committee: 10/30/2023
Quality of Life Committee: 11/01/2023
Governing Body: 11/08/2023
 
k.
Request for Approval of a General Services Contract with Playcore Wisconsin, Inc. dba Altitude Recreation-Game Time for the Delivery of New Playground Equipment for the Pueblos del Sol Park in the Amount not to Exceed $231,119.24 including NMGRT. (Scott Overlie, Parks Division Project Administrator: [email protected])

Committee Review
Finance Committee 10/30/2023
Public Works and Utilities Committee 11/06/2023
Governing Body 11/08/2023
 
l.
CONSIDERATION OF A RESOLUTION 2023-___. (Mayor Alan Webber)
A Resolution Requesting Approval of First Quarter Budget Amendments for Fiscal Year 2024. (Andy Hopkins, Budget Officer: [email protected])

Committee Review:
Governing Body (Introduced): 10/25/2023
Finance Committee: 10/30/2023
Quality of Life Committee: 11/01/2023
Public Works and Utilities Committee: 11/06/2023
Governing Body: 11/08/2023
 
m.
CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Chris Rivera and Councilor Lee Garcia)
A Resolution Approving the City of Santa Fe’s Participation in a Transportation Project Fund Program Administered by New Mexico Department of Transportation for Improvements to the Agua Fria/South Meadows Intersection. (Romella Glorioso-Moss, Projects Administrator; [email protected])

Committee Review:
Governing Body (Introduced): 10/25/2023
Finance Committee: 10/30/2023
Public Works and Utilities Committee: 11/06/2023
Governing Body: 11/08/2023
 
n.
CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Michael Garcia, Councilor Renee Villarreal, Councilor Jamie Cassutt) 
A Resolution Supporting the Administrative and Legislative Protection of the Upper Pecos River Watershed Through the Withdrawal of Mineral Rights.  (Marci Eannarino, Manager Legislation & Policy Innovation: [email protected])
 
Committee Review: 
Governing Body (Introduced): 10/25/2023 
Finance Committee: 10/30/2023 
Quality of Life Committee: 11/01/2023 
Public Works and Utilities Committee: 11/06/2023 
Governing Body: 11/08/2023 
 
10.
ACTION ITEMS: DISCUSSION AGENDA
 
a.
CONSIDERATION OF A RESOLUTION 2023- ___. (Mayor Alan Webber)
A Resolution Establishing the City of Santa Fe’s Priorities for Consideration by the New Mexico State Legislature During the 57th Legislature – State of New Mexico – First Session, 2024. (Marci Eannarino, Legislation and Policy Innovation Manager; [email protected]; Regina Wheeler, Public Works Director, [email protected])

Committee Review:
Governing Body (Introduced): 10/11/2023
Quality of Life Committee: 10/18/2023
Public Works and Utilities Committee:10/23/2023
Finance Committee: 10/30/2023
Public Works and Utilities Committee:  11/06/2023
Governing Body:11/08/2023
 
b.
Request for Approval to Purchase Bulk Fuel in the Amount of $700,000 Excluding NMGRT, for the City of Santa Fe, Fleet Management Division through January 2024.  (David Jaramillo, Fleet Section Manager, [email protected] and Travis Dutton-Leyda, Chief Procurement Officer, [email protected])

Committee Review:
Governing Body:  11/08/2023
 
11.
MATTERS FROM THE CITY MANAGER
 
12.
MATTERS FROM THE CITY ATTORNEY
 
Executive Session

In Accordance with the New Mexico Open Meetings Act, NMSA 1978, Section 10-15-1, Subparts (H)(5), (6) and (7), Discussion of Bargaining Strategy Preliminary to Collective Bargaining Negotiations Regarding Retention Incentives, Discussion of Competitive Sealed Proposals Solicited Pursuant to the Procurement Code Regarding Operation and Service Provision for Safe Outdoor Spaces, and Attorney-Client Privileged Discussion of City of Santa Fe vs. Santa Fe Country Club and Golf Association.  (Erin K. McSherry, City Attorney: [email protected]).
 
 
13.
EXECUTIVE SESSION ACTION ITEMS
 
14.
MATTERS FROM THE CITY CLERK
 
15.
COMMUNICATIONS FROM THE GOVERNING BODY
 
16.
INTRODUCTION OF LEGISLATION
 
a.
CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Signe Lindell and Councilor Chris Rivera)
A  Resolution Approving a Public Firework Display During the Santa Fe Plaza 2023-2024 New Years Eve Event. (Geronimo Griego, Santa Fe Fire Marshal: [email protected])

Committee Review:
Governing Body (Introduction): 11/08/2023
Quality of Life Committee: 11/15/2023
Public Works & Utilities Committee: 11/27/2023
Governing Body: 11/29/2023
 
 
b.
CONSIDERATION OF RESOLUTION NO. 2023-____.  (Councilor Chris Rivera and Councilor Lee Garcia)
A Resolution Suspending the City Manager for Three Days.

Committee Review:
Governing Body (Introduced):  11/08/2023
Governing Body:  11/29/2023
 
 
17.
PETITIONS FROM THE FLOOR
 
18.
PUBLIC COMMENT ON BILLS (First Public Comment, No Action)
 
a.
CONSIDERATION OF BILL NO. 2023-25 (Councilor Jamie Cassutt)
A Bill Amending SFCC 1987, Sections 23-4.13 And 23-7.5, to Remove Youth Leagues’ Priority Use of Certain City Sports Fields; and Adult Leagues’ Priority Use of the Municipal Recreation Complex Sports Fields; and to Require Annual Review and Publication of a Field Use Management Plan. (Jonathan Weiss, Golf Course & MRC Manager: [email protected])

Committee Review:
Governing Body (Introduced): 10/25/2023
Governing Body (Public Comment): 11/08/2023
Finance Committee: 11/13/2023
Quality of Life Committee: 11/15/2023
Public Works and Utilities Committee: 11/27/2023
Governing Body (Public Hearing): 11/29/2023
 
19.
FINAL ACTION ON LEGISLATION (Public Hearing)
 
20.
PUBLIC HEARINGS (Land Use Cases, Appeals, and Other Items Required to Have a Public Hearing)
 
a.
2023-006955-HDRB. 578 West San Francisco St. Westside-Guadalupe Historic District. Contributing. Marc Naktin, agent for Edgar Villaescusa, owner, requests to demolish a contributing structure. An exception is requested to section 14-5.2(D)(1)(a) to remove historic materials. (Ramon Sarason)
 
21.
APPOINTMENTS
 
a.
Board of Adjustment
 
  • Denise Ip – Appointment – Term Ending 09/2025
 
b.
Ethics and Campaign Review Board
 
  • Judith Amer – Reappointment – Term Ending 07/2027
  • Paul L. Biderman – Reappointment to Member-At-Large  – Term Ending 07/2027
  • Justin Miller – Reappointment – Term Ending – 07/2025
  • Jose Puentes – Appointment to Member-At-Large – Term Ending 07/2027
  • Christina Brennan – Appointment – Term Ending 7/2026
  • Andrea Salazar – Appointment to Member-At-Large – Term Ending 07/2025
 
c.
Santa Fe Women’s Commission
 
  • Gloria Martinez-Friestad –Change in Posltion to District 1 Seat –  Filling an Unexpired Term Ending 11/2025
  • Elais Ponton – Change in Position to District 4 Seat – Filling an Unexpired Term Ending 11/2025
  • Melinda Garcia – Appointment to District 3 Seat – Term Ending 11/2024
  • Anayensi Olivas – Appointment to Member-At-Large –  Filling an Unexpired Term Ending 11/2025
  • Denise Peralta – Appointment as Alternate – Filling an Unexpired Term Ending 11/2024
  • Gabrielle Goodwin – Appoinment as Alternate – Filling an Unexpired Term Ending 11/2025
 
22.
ADJOURN
 
Closed captions are provided for this meeting. Persons with disabilities in need fo additional accommodations, contact the City Clerk’s office at 505-955-6521, five (5) working days prior to meeting date.