Meeting

AGENDA

REGULAR MEETING OF
THE GOVERNING BODY
January 31, 2024 5:00 PM
COUNCIL CHAMBERS, CITY HALL
200 LINCOLN AVENUE

PROCEDURES FOR GOVERNING BODY MEETING

Viewing: Members of the public may view the meeting through the Government Channel on Comcast Channel 28 and Comcast HD928 or may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers.

The video recording of this and all past meetings of the Governing Body will also remain available for viewing at any time on the City’s YouTube channel at https://www.youtube.com/user/cityofsantafe. Staff is available to help members of the public access pre-recorded Governing Body meetings on-line at any time during normal business hours. Please call 955-6521 for assistance.

Radio Broadcast: The meeting can be heard on radio station KSFR 101.1.

Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal until 5 p.m. the day before the meeting.

Live Public Comment: Members of the public may provide public comment in person during Petitions from the Floor, Public Comment, Final Action on Legislation, or Public Hearings.

Virtual Public Comment: To provide public comment during Petitions from the Floor, Public Comment, Final Action on Legislation, or Public Hearings virtually, you must join the Zoom meeting by internet or phone, as follows:
Internet: To join the Zoom meeting on the internet using a computer, laptop, smartphone, or tablet, use the following link: https://santafenm-gov.zoom.us/j/88124004949.
Attendees should use the “Raise Hand” function to be recognized by the Mayor to speak at the appropriate time.
Phone: To join the Zoom meeting using a phone, use the following phone numbers and Webinar ID: US: 1 (346) 248-7799 - Webinar ID: 881 2400 4949
Phone attendees should press *9 to use the “Raise Hand” function to be recognized by the Mayor to speak at the appropriate time.

The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal.

1.	CALL TO ORDER

PLEDGE OF ALLEGIANCE

Councilor Faulkner

SALUTE TO THE NEW MEXICO FLAG

Councilor Cassutt

INVOCATION AND REMEMBRANCES

Councilor Lindell

5.	ROLL CALL

6.	APPROVAL OF AGENDA

7.	APPROVAL OF CONSENT AGENDA

PRESENTATIONS

Fiscal Year 2022 Audit Report (Emily Oster, Finance Director, [email protected], and AJ Bowers, Partner, Carr Riggs & Ingram CPAs and Advisors, and Eric Spurlin, Partner, Carr Riggs & Ingram CPAs and Advisors)

b.	Audit Update and Overview (Emily K. Oster, Finance Director, [email protected])

ACTION ITEMS: CONSENT AGENDA

Request for Approval of the January 3, 2024 Study Session of the Governing Body Meeting Minutes. (Geralyn Cardenas, Interim City Clerk: [email protected])

Committee Review:
Governing Body: 01/31/2024

Request for Approval of the January 4, 2024 Study Session of the Governing Body Meeting Minutes. (Geralyn Cardenas, Interim City Clerk: [email protected])

Committee Review:
Governing Body: 01/31/2024

Request for Approval of the January 10, 2024 Regular Governing Body Meeting Minutes. (Geralyn Cardenas, Interim City Clerk: [email protected])

Committee Review:
Governing Body: 01/31/2024

Request for Approval of Memorandum of Agreement with the United States Bureau of Reclamation to Work Collaboratively on the Rio Grande Basin Study as Part of the WaterSMART Basin Study Program with In-Kind Services Provided for Study Cost-Sharing. (Francesca Shirley, Water Resources Coordinator: [email protected])

Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of a Position Expansion Request Budget Amendment Resolution (BAR) in the Public Utilities Water Division in the Amount of $43,154 to Create and Fund a New Project Administrator Position for a Term of Two Years Plus the Remainder of FY24 Including Salary and Benefits. (John Del Mar, Engineer; [email protected])

Committee Review
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of Construction Contract with AnchorBuilt, Inc. to Remove and Replace Diffuser Grid A-2 of the North Aeration Basin at the Paseo Real Wastewater Reclamation Facility, in the Total of $243,257.43. (P. Fred Heerbrandt, Engineer Supervisor; [email protected])

1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $243,258 from WWMD Enterprise Fund Cash Balance.

Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of Amendment No. 1 to the Nichols Dam Outlet Works Rehabilitation Contract Item #23-0565 with CF Padilla, LLC. to Increase the Compensation by $591,789.32, Including NMGRT, for a New Total Contract Amount of $17,559,295.54, Including NMGRT, and to Increase the Term for Substantial Completion by 15 Calendar Days, for a New Total of 602 Calendar Days. (Taylor Jurgens, Engineer: [email protected])

Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $591,789.32 from the Water Enterprise Cash Fund.

Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $41,357 from the Water Enterprise Fund to Fund a Water Resources Coordination Position for the Public Utilities Department, Water Division. (Jesse Roach, Water Division Director, [email protected], 505-955-4309)

Committee Review:
Public Works and Utilities Committee: 01/02/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of Amendment No. 1 to Item #23-0493, Exclusive Negotiation Agreement with Midtown Santa Fe Productions QOF, LLC, to Extend the Term through August 4, 2024 with No Corresponding Change to Other Terms. (Karen Iverson, Director, Metropolitan Redevelopment Agency: [email protected]).

Committee Review
Quality of Life Committee: 01/24/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of the of State of New Mexico Department of Finance and Administration Capital Appropriation Project Grant Agreement 21-F2903 in the Total Amount of $1,000,000 to Plan, Design, Construct and Improve Infrastructure for the Midtown Santa Fe Property, Term Ending June 30, 2025. (Karen Iverson, MRA Director, [email protected])

1. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $1,000,000 to Allocate Proceeds from the of State of New Mexico Department of Finance and Administration Capital Appropriation Project Grant Agreement 21-F2903 for Midtown Infrastructure Development to FY24 Capital Budget for the Midtown Redevelopment Project.

Committee Review
Public Works and Utilities Committee: 01/22/2024
Quality of Life Committee: 01/24/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of Budget Amendment Resolution (BAR) to Allocate Funding in the Amount of $147,437 from the State of New Mexico’s Tourism Department for Professional Services to Support the Goals of the Grant Program to Manage Vegetation and Litter. (Melissa McDonald, Parks and Open Space Division Director)

Committee Review:
Public Works and Utilities Committee: 1/22/2024
Finance Committee: 1/29/2024
Governing Body: 1/31/2024

Request for Approval of a Budget Amendment Resolution (BAR) for the Purchase of Replacement Vehicles for the Parks and Open Space Division from 2023 Auction Revenue Proceeds in the Amount of $797,738. (Melissa McDonald, Parks and Open Space Division Director: [email protected])

Request to Authorize Chief Procurement Officer to Issue Purchase Orders for Fifteen Replacement Trucks from Don Chalmers Ford, Power Ford, and Phil Long Ford of Raton in the Total Amount of $757,818.

Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request Approval of Capital Appropriations Agreement with Department of Finance and Administration for 2021 Appropriation of $1,000,000 to Plan, Design, Construct, Repair, Improve and Equip Parks in Santa Fe. (Melissa McDonald, Parks and Open Space Division Director: [email protected], 505-303-9502)

Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $1,000,000 to Allocate the Grant Funding for Parks & Open Space Improvements into the FY24 Budget.

Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

Request for Approval of Capital Appropriation Agreement with the New Mexico Department of Finance and Administration (DFA) for a 2021 Appropriation to “Plan, Design, Construct Furnish and Equip a Teen and Resource Center on the Southside of Santa Fe” in the Amount of $1,786,950. (Brian Stinett, Recreation Division Director, [email protected]; Sam Burnett, Facilities Division Director, [email protected]).

Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee:01/29/2024
Governing Body: 01/31/2024

Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $442,452 to Place Federal Planning Grant Funding for the Santa Fe Metropolitan Planning Organization into FY24 Budget . (Erick Aune, Santa Fe MPO Director: [email protected], 505-330-8483)

Committee Review:
Public Works/Utilities Committee: 1/22/2024
Finance Committee: 01/29/2024

Governing Body: 01/31/2024

Request Approval of the Capital Appropriation Agreement Project 21-F2899 with the Department of Finance and Administration (DFA) to Plan, Design, Renovate, Construct, Improve, and Equip a Facility for a Meals Program Serving Homebound and Special Needs Individuals in Santa Fe in the Amount of $250,000. (David Chapman, Grant Administrator: [email protected])

Request for the Approval of a Budget Amendment Resolution (BAR) to Allocate $247,500 into the FY24 Capital Budget from the Capital Appropriation Agreement for $250,000 for the City Facilities Leased by Kitchen Angel, After a Deduction of $2,500 for Arts in Public Places (AIPP) for the State’s AIPP Program.

Committee Review:
Public Works and Utilities Committee: 1/22/2024
Finance Committee: 1/29/2024
Governing Body: 1/31/2024

Request for Approval of a Budget Amendment Resolution (BAR) to Allocate FY23 Gross Receipts Tax Revenue Earned Over Budgeted Estimates in the Amount of $47,946 to Create a New Full Time Employee (FTE) Accounting Supervisor for the High- End Home Excise Tax Program (Emily K. Oster, Finance Director, [email protected])

Committee Review:
Finance Committee: 01/29/2024
Governing Body: 01/31/2024

10.

ACTION ITEMS: DISCUSSION AGENDA

Request for Approval of Budget Amendment Resolution (BAR) in the Total Amount of $162,644 from Utilities Fund Balance to Utility Customer Service Admin Service Contracts for Temporary Staffing Services.(John Dupuis, Public Utilities Department Director, [email protected])

Request for Governing Body to Authorize the Chief Procurement Officer to Amend PO# 22401108 for Temporary Staffing Services with ITSQuest to Increase for an Additional $162,644 for a Total Amount of $312,644.

Committee Review:
Public Works Public Utilities Committee (REMOVED FROM AGENDA): 01/22/2024
Finance Committee: 01/29/2024
Governing Body:01/31/2024

Request for Ratification of Amendment No. 2 to Item #20-0042 with New Mexico Department of Transportation (S100470) to Extend the Term through June 30, 2025 with No Corresponding Change in Cost. (Romella Glorioso-Moss, Capital Projects Manager, [email protected])

Committee Review:
Governing Body: 01/31/2024

Appeal #2023-7619 of Case #2023-7088. Recommendation to Deny Appeal by Anne W. Gonzales Due to Lack of Conformity with Santa Fe City Code Section 14-3.17. (Rebecca Mnuk-Herrmann, Assistant City Attorney, [email protected])

CONSIDERATION OF RESOLUTION NO. 2024_____. (Mayor Alan Webber)
Acknowledging the City’s Fiscal Year 2022 Audit Report and Findings and Accepting Management’s Responses for Correcting the Findings. (Emily Oster, Finance Director; [email protected])

Committee Review Schedule:
Finance Committee (Introduced): 01/29/2024
Governing Body: 01/31/2024

11.	MATTERS FROM THE CITY MANAGER

12.

MATTERS FROM THE CITY ATTORNEY

Executive Session

In Accordance with the New Mexico Open Meetings Act, NMSA 1978, Section 10-15-1, Subparts (H)(7) and (8), Attorney-Client Privileged Discussion of Pending and Threatened Litigation, in Particular a Quarterly Update Including, but Not Limited to, a Tort Claim Related to the Estate of Cristian Marban-Tafoya, Perls v. City of Santa Fe, No. D-101-CV-2023-01555, City of Santa Fe vs. the Board of County Commissioners of Santa Fe County, No. D-101-CV-2023-00921, and City of Santa Fe vs. Santa Fe Country Club and Golf Association, D-101-CV-2022-01288; and Discussion about Disposition of Property, Particularly in Relation to the Midtown Performing Arts Center. (Erin K. McSherry, City Attorney: [email protected])

13.

EXECUTIVE SESSION ACTION ITEMS

a.	Request for Approval of a Settlement Agreement in City of Santa Fe vs. Santa Fe Country Club and Golf Association, D-101-CV-2022-01288 (Erin K. McSherry, City Attorney: [email protected]).

14.	MATTERS FROM THE CITY CLERK

15.	COMMUNICATIONS FROM THE GOVERNING BODY

16.

INTRODUCTION OF LEGISLATION

CONSIDERATION OF RESOLUTION NO. 2024_____. (Councilor Michael Garica)
Calling on the City Manager to Designate Appropriate Entities and Departments Within the City to Ensure Safe and Accessible Use of Bicycle and Pedestrian Facilities by Establishing a Regular Inspection Schedule for Bicycle And Pedestrian Infrastructure and Developing and Maintaining a Geographic Information System Inventory for Recording the Physical Condition of Bicycle and Pedestrian Infrastructure; and Calling on the Mayor to Include the Ongoing Maintenance of Bicycle and Pedestrian Infrastructure in His Proposed Annual Budget. (Romella Glorioso-Moss, Projects Administrator; [email protected]; Regina Wheeler, Public Works Director: [email protected] )

Committee Review Schedule:
Governing Body (Introduced): 01/31/2024
Mayor’s Committee on Disability: 02/07/2024
Bicycle and Pedestrian Advisory Committee: 02/08/2024
Public Works and Utilities Committee: 02/19/2024
Finance Committee: 02/26/2024
Governing Body: 02/28/2024

CONSIDERATION OF RESOLUTION NO. 2024____. ( Councilor Alma Castro)
Recognizing the City Manager as the City’s Representative for Obtaining and Holding a Governmental Liquor License at Fort Marcy Ballpark And Encouraging Lessees of the City’s License to Use Local Vendors. (Geralyn F. Cardenas, Interim City Clerk; [email protected]; Alexandria Mares, Marketing and Special Events Coordinator; [email protected])

Committee Review Schedule:
Governing Body (Introduced): 01/31/2024
Quality of Life Committee: 02/07/2024
Governing Body: 02/14/2024

17.	PETITIONS FROM THE FLOOR

18.	PUBLIC COMMENT ON BILLS (First Public Comment, No Action)

19.	FINAL ACTION ON LEGISLATION (Public Hearing)

20.

PUBLIC HEARINGS (Land Use Cases, Appeals, and Other Items Required to Have a Public Hearing)

Case #2023-7297-APPL Old Pecos Trail. Appellants Annie Campbell, Mark Baker, Robert Josephs, Christopher Worland, Steven Clark, Lucia Deichmann, and Tom Hall, by and through Their Agent, Bruce Throne, Appeal the Planning Commission’s Decision to Approve a Final Subdivision Plat for a 25-lot Residential Subdivision Located at 2200 Old Pecos Trail. (Rebecca Mnuk-Herrmann, Assistant City Attorney, [email protected])

21.

APPOINTMENTS

Human Services Committee

Karen Baldwin – Appointment – Term Ending 03/2026
Katherine Courtney – Appointment – Term Ending 03/2026

Public Safety Committee

Aric Wheeler – Appointment – Term Ending 03/2028

Archaeological Review Committee

Tom Treece – Appointment – Term Ending 06/2025

Ethics and Campaign Review Board

Kristina Martinez – Reappointment – Term Ending 07/2028

City’s Poet Laureate

Tommy Archuleta – Appointment – Term Ending 12/2024

22.	ADJOURN

Closed captions are provided for this meeting. Persons with disabilities in need fo additional accommodations, contact the City Clerk’s office at 505-955-6521, five (5) working days prior to meeting date.

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