Meeting

AGENDA

(Amended Agenda 03-17-2023 – 3:05 PM)

Santa Fe Solid Waste Management Agency
Joint Powers Board

Regular Meeting

Thursday, March 21, 2024 at 4:00 P.M.
Hybrid In-Person and Virtual Meeting
Santa Fe County Administrative Complex
100 Catron Street, Santa Fe, NM 87501
Grant Conference Room, 2nd Floor

Members of the public and staff can attend the Joint Powers Board meeting in person or virtually via WebEx by following the information below:

Join by WebEx Meeting Link using a computer/laptop/smartphone:

https://santafesolidwastemanagementagency.my.webex.com/santafesolidwastemanagementagency.my/j.php?MTID=mb8ff248a180ed7bae27868ae2252bc6f
 

Join by Telephone or Mobile Device: (415) 655-0001
Meeting Number (Access Code): 2557 482 3612
Meeting Password: 2592 4643

 
I.
CALL TO ORDER
 
II.
ROLL CALL
 
III.
APPROVAL OF AGENDA
 
IV.
APPROVAL OF MINUTES
 
A.
Regular Meeting – February 15, 2024
 
 
V.
MATTERS FROM THE PUBLIC
 
VI.
APPROVAL OF CONSENT CALENDAR
 
VII.
CONSENT CALENDAR
 
A.
Request for Approval to Award ITB No. 24013 – Low-Profile Tri-Axle Truck Scale and Associated Appurtenances – to Rusty’s Weigh Scales & Service, Inc. of Lubbock, TX, in the Amount of $100,842, Exclusive of NM GRT.

1. Approval of the Services Agreement with Rusty’s Weigh Scales & Service.

2. Approval of Budget Increase to 8100852.570500 (BuRRT Equipment and Machinery Non-Exempt) from 816.100700 (Capital Improvement Reserve Fund) in the Amount of $100,842.
 
 
B.
Request for Approval to Repair Unit 1309 (Caterpillar D8R Dozer) by Wagner Equipment Company of Albuquerque, NM, under ITB No. 20/27/B in the Amount of $96,033.39; and

1. Approval of Budget Increase to 8100851.520400 (Landfill Repair & Maintenance of Equipment and Machinery) from 810.100700 (Operating Fund Cash Balance) in the Amount of $96,033.39.
 
 
C.
Request for Approval of Amendment No. 4 to the Services Agreement with Pro-Motion Transportation, LLC of Espanola, NM, for Glass Hauling Services for the Buckman Road Recycling and Transfer Station (ITB No. 22/28/B); and

1. Extend the Term of the Agreement through March 17, 2025.

2. Increase the Amount of Compensation by $68,250 for a Total Not-To-Exceed Amount of $361,400.
 
 
D.
Request for Approval of Amendment No. 2 to the Price Agreement for Motor Oils, Lubricants, Antifreeze and Related Products with RelaDyne, LLC of Cincinnati, OH (Formerly Brewer Oil Company) at the Same Price, Terms and Conditions (ITB No. 23/02/B); and

1. Assign the Price Agreement to RelaDyne.

2. Change the Contractor Notice Information for RelaDyne.
 
 
E.
Request for Approval of Amendment No. 2 to the Price Agreement for Bulk Fuel and Diesel Exhaust Fluid with RelaDyne, LLC of Cincinnati, OH (Formerly Brewer Oil Company) at the Same Price, Terms and Conditions (ITB No. 23/03/B); and

1. Assign the Price Agreement  to RelaDyne.

2. Change the Contractor Notice Information for RelaDyne.
 
 
F.
Request for Approval of Free Disposal Fees for Ricky Corriz / David Casados of 68 Sierra Azul, Santa Fe, NM, for 15.2 Tons under the SFSWMA Policy 2006.1 – Free Disposal Fees Program.
 
 
G.
Request for Approval of Resolution 2024-____, A Resolution Determining Reasonable Notice for Public Meetings of the Santa Fe Solid Waste Management Agency.
 
 
VIII.
MATTERS FROM THE EXECUTIVE DIRECTOR
 
A.
Update on the FY-23 Annual Audit.
 
 
B.
Update on Residential Free Day at BuRRT on March 2-3, 2024.
 
 
C.
Update on Bureau of Land Management Community Clean-Up Event on Old Buckman Road on March 23, 2024.
 
 
IX.
MATTERS FROM STAFF - AGENCY, CITY, COUNTY
 
X.
MATTERS FROM THE BOARD
 
XI.
NEXT MEETING:Thursday, April 18, 2024
 
XII.
ADJOURNMENT